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10 Ways to Improve Small Business Bookkeeping

07 April, 2023


Significance of Bookkeeping For your Small Business

Bookkeeping is important in running a successful small business for several reasons. Daily recording of any company's financial transactions into structured accounts is called bookkeeping. 

You may develop reliable financial reports that monitor business success by updating transaction information. Detailed expense records will also help in a tax audit.

Ineffective small business bookkeeping causes most owners to struggle with their accounts and taxes. It may affect your company's growth and put you in difficult legal circumstances.

And if you don’t like bookkeeping and you're putting off bookkeeping for an extended period of time, you may encounter bounced checks, past-due bills, or statistics that do not add up.

Manual bookkeeping can be tiring and error-prone for small business. But, there are many free bookkeeping software in UK that can help you keep track of and process accounts receivable and payable and calculate tax or VAT returns automatically, to save your time, energy, and labor cost. 

images describing the 10 ways to small improve small business bookkeeping (with text and illustration)

As a business owner to improve your accounting and financial handling of your business, and to manage the business efficiently there are a few basics, some of which are as follows:

  • Automate As Much As Possible

Manually entering data and balancing figures onto spreadsheets is so yesterday. Entering data into spreadsheets or registers and creating bills or invoices is time taking and error-prone. And when it comes to financial matters no one wants to take risks accompanying manual data entry. 

Automatic data extraction from receipts can save the day. As an outcome, your company bank account will always have the most up-to-date information. And as a  bonus, your financial data is backed up off-site in the cloud. 

  • Keep Personal and Business Finances Separate

One of the most important tips for small business bookkeeping is to keep personal and business finances separate. It's important to open a separate business bank account and use it for all business-related transactions. This helps keep accurate records and makes it easier to track business expenses.

  • Keep Strong Track of Your Business Expenses

Tracking small business bookkeeping is vital to reducing overhead and ensuring a sustainable cash flow in a small business. Maintaining accurate records of all expenses and their reporting is important in maintaining your small business bookkeeping smoothly. 

If your business is audited, the categorization of costs might be critical. 

When it comes to tax returns, it is important to have proof to back up the numbers (e.g., £2,000 on a printer). So it's necessary to be able to back up these claims with proof.

  • Monitor Cash Flow Closely

Cash flow is critical to the success of any small business. You should monitor your cash flow regularly to ensure you have enough money to cover expenses and make investments. You can use accounting software to help you track cash flow and make projections.

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  • Generate Weekly & Monthly Reports

As a small business owner, it's your responsibility to monitor your company's progress and make informed decisions to keep it healthy. The earnings report, balance sheet, profit or loss reports,  and cash flow statements play a major part in every business progress and assist you to gain a better understanding of your company's finances, draw conclusions, and make better decisions.

It is, however, a time-consuming process to generate reports in spreadsheets.

Automatic report generation can save time and effort, at the same time giving accurate reports and forecastings.

  • Keep a Check on Your Accounts Receivable

When consumers fail to pay on time, your company's cash flow might quickly dry up. Keep track of when your receivables are due and contact late-paying customers as soon as possible to nudge them forward. Even if a customer is experiencing financial difficulties, you may be able to work out a payment plan to receive at least some of what you're owed.

  • Keep Clear and Separate Records
  1. There are some important records to maintain separately for every small business to accelerate efficiently.
  2. Every transaction that occurs in your company's bank account is recorded in a cash book. 
  3. All of your sales are documented in your sales invoice file. Invoices that have not been paid should be kept in a separate folder.
  4. The method of payment for each transaction should be recorded in your purchase invoice file. 

Sometimes maintaining all these small business bookkeeping can be challenging and frustrating. Automatic maintenance of all these records can be beneficial. The right bookkeeping software may end your worries in this case.

  • Reconcile Accounts Regularly

Reconciling your accounts is an essential part of small business bookkeeping. This means comparing your bank statements to your accounting records to ensure accuracy. You should reconcile your accounts on a regular basis, such as monthly or quarterly.

  • Review Your Books Regularly

It's important to review your books regularly to ensure accuracy and identify any potential issues. This can help you catch mistakes early and make corrections before they become bigger problems. You should aim to review your books at least once a month.

  • Stay One Step Ahead of Tax Deadlines

Pay on time (particularly with HMRC), and give your customers a payment date so you can follow up with them if they are late. Keeping a healthy cash flow is the goal of credit control. Compliance with MTD and submitting VAT returns as per law in UK is part of every businessman’s life there.

As a business owner you much need a strong grip and monitoring on your finances, for this purpose accounting software is important for small businesses.

Accounting software can make calculating taxes faster, and help you apply the proper tax to your transactions more precisely. It can also provide you with a better knowledge of your taxes by providing tax summary reports to help you keep organized and ready for tax time. To never run out of your tax deadlines, automatic calculation of tax, and timely submit VAT returns to HMRC, accounting software is the best option for small businesses in UK.

Step Into The Smart Business World Today!

For your business to develop, you must always keep precise records of your financial data. The shortcomings of typical spreadsheets must be addressed in order to keep appropriate records. There are multiple free bookkeeping software are available in the market that can help you keep track of your invoices and payments more effectively than a spreadsheet can.  And that is where the bookkeeping software comes in.

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Moneypex accounting & bookkeeping software gathers data on your company's sales, purchases, taxes, inventories, and projects and generates professional financial statements. Allows you to quickly develop reports, make choices, and keep your business running smoothly. To keep your business growing, excellent bookkeeping software like Moneypex gets you all the necessary features and automation.

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Moneypex team is here to give you the best tips for starting, running, or growing your small business. Written for self-employed individuals and small business owners, Moneypex provides insights into the latest trends and expert advice.